AITechJ – Privacy Policy

Effective Date: 2026-02-25 · Version: v1.0

Website: https://aitechj.com
Company: YS Infomatics Pty Ltd (ABN 46 644 607 714)
Data Protection Contact: legal@aitechj.com

1. Introduction

AITechJ is operated by YS Infomatics Pty Ltd (ABN 46 644 607 714), an Australian Private Company. We ("we", "us", "our") are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website, register for an account, or use our services. By using AITechJ, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Information You Provide

  • Account Information: Name, email address, password (encrypted)
  • Payment Information: Billing address, payment method details (processed by our payment provider; we do not store full card numbers)
  • Profile Information: Profile picture, preferences
  • Communications: Messages sent through contact forms, support requests

2.2 Information Collected Automatically

  • Device Information: Browser type, operating system, device type
  • Usage Data: Pages visited, time spent, click patterns, course progress
  • Log Data: IP address, access times, referring URLs
  • Cookies & Tracking: Session cookies, analytics cookies (see Section 8)

2.3 Information from Third Parties

We may receive information from payment processors (e.g., Stripe) to confirm transactions, and from authentication providers if you use third-party sign-in.

3. How We Use Your Information

We use your personal information to:

  • Provide, operate, and maintain our services
  • Process payments and manage subscriptions
  • Send account-related communications (verification, password reset)
  • Personalize your learning experience
  • Provide AI-powered learning assistance
  • Improve platform performance and user experience
  • Detect and prevent fraud, abuse, and security incidents
  • Comply with legal obligations
  • Send marketing communications (with your consent)

4. Legal Basis for Processing (GDPR)

For users in the European Economic Area (EEA) and United Kingdom, we process personal data under the following legal bases:

  • Contract Performance: Processing necessary to provide our services to you
  • Consent: Where you have given explicit consent (e.g., marketing emails)
  • Legitimate Interest: To improve our services, prevent fraud, and ensure security
  • Legal Obligation: To comply with applicable laws and regulations

5. Data Sharing & Disclosure

We do not sell your personal data. We may share information with:

  • Service Providers: Hosting, payment processing, email delivery, analytics (under strict data processing agreements)
  • Legal Authorities: When required by law, court order, or to protect our rights
  • Business Transfers: In connection with a merger, acquisition, or sale of assets

All third-party service providers are contractually required to protect your data and use it only for the purposes we specify.

6. Data Retention

We retain personal data for as long as your account is active or as needed to provide services. After account deletion, we may retain certain data for legitimate business purposes (e.g., fraud prevention, legal compliance) for up to 5 years, or as required by law. Payment records may be retained for tax and accounting purposes as legally required.

7. Data Security

We implement industry-standard security measures including:

  • Encryption of data in transit (TLS/SSL) and at rest
  • Secure password hashing (bcrypt)
  • Regular security audits and vulnerability assessments
  • Access controls and role-based permissions
  • Rate limiting and abuse prevention

While we strive to protect your data, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security.

8. Cookies & Tracking Technologies

We use cookies and similar technologies for:

  • Essential Cookies: Required for authentication and core functionality
  • Analytics Cookies: To understand how users interact with our platform
  • Preference Cookies: To remember your settings (e.g., theme, language)

You can manage cookie preferences through your browser settings. Disabling essential cookies may affect platform functionality.

9. Your Rights Under GDPR (EEA & UK Users)

If you are located in the EEA or UK, you have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Request correction of inaccurate data
  • Erasure: Request deletion of your data ("right to be forgotten")
  • Restriction: Request limitation of processing
  • Portability: Request your data in a structured, machine-readable format
  • Object: Object to processing based on legitimate interest
  • Withdraw Consent: Withdraw consent at any time where processing is based on consent

To exercise any of these rights, contact us at legal@aitechj.com. We will respond within 30 days.

10. Your Rights Under CCPA (California Users)

If you are a California resident, you have the right to:

  • Know what personal information is being collected about you
  • Know whether your personal information is sold or disclosed and to whom
  • Say no to the sale of personal information (we do not sell your data)
  • Request deletion of your personal information
  • Not be discriminated against for exercising your privacy rights

To make a request, contact legal@aitechj.com.

11. International Data Transfers

Your data may be processed in countries outside your own. We ensure appropriate safeguards are in place, including Standard Contractual Clauses (SCCs) for EU data transfers, and compliance with applicable data protection frameworks.

12. Children's Privacy

AITechJ is not intended for children under 18 without parental consent. We do not knowingly collect personal data from children under 13. If we discover such data has been collected, we will delete it promptly.

13. Third-Party Links

Our platform may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to read their privacy policies before providing any personal information.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make material changes, we will notify you via email or a prominent notice on our platform. Continued use after changes constitutes acceptance. Users will be required to re-accept updated terms when material changes are made.

15. Contact Us

For privacy-related inquiries or to exercise your data rights:

Also see our Terms & Conditions and Refund Policy.

Version v1.0 – Effective Date: 2026-02-25